Conference Sponsorship – Frequently Asked Questions
National Training Federation for Wales Annual Conference 2019
Venue: Cardiff City Stadium, Leckwith, Cardiff, CF11 8AZ
Below are answers to frequently asked questions about sponsoring the National Training Federation for Wales (NTfW) Annual Conference. If you have a question that is not covered below, please contact firstname.lastname@example.org or telephone 07425 621709
How many people can I expect to attend the Conference?
We expect there to be 150+ people attending the conference.
How do I find the venue?
Cardiff City Stadium can be reached by leaving the M4 at junction 33 and taking the A4232 towards Cardiff/Barry. Follow the link for more information cardiffcityconferenceandevents.co.uk/location/
Where does the Conference take place?
The conference takes place in the Ricoh Suite, which is situated on level 3.
Where and when does the Conference exhibition take place?
The exhibition takes place in the same area as where the refreshments and lunch will be served. Delegates will have the opportunity to visit the exhibitor stands during registration, morning and afternoon breaks and during lunch.
Is wireless internet (wi-fi) available at the venue?
Wi-fi is available at Cardiff City Stadium. You will need to register by inputting your email address.
Car parking facilities at the venue
Outdoor parking at Cardiff City Stadium is free of charge.
I have booked an exhibition space. What is included in this option?
We will provide exhibition space only. There won’t be any shell scheme or fascia, so please bring your roll-up banner(s) etc. with you. Your exhibition space will be equipped with the following:
- 1 table (1 x 0.4m)
- 2 electrical sockets
- Chairs are available, if requested
Unloading and loading vehicles for exhibitors
You will be able to load and unload your vehicle near the entrance of the building. You will then have to park your car in a designated parking bay.
What time should my exhibition space be ready for set up?
You may arrive and begin setting up at 7.30am on the day of the conference but please have your area setup with at least one representative on the stand, no later than 9.0am.
The National Training Federation for Wales does not take any responsibility for any items left at your exhibition space.
If you have any questions in relation to setting up your exhibition space and/or during the conference, please contact email@example.com
When should I arrange to have a representative in the exhibitor’s area to interact with conference attendees?
To get the most from your sponsorship, we recommend having at least one representative during the times that are set aside for conference attendees to visit exhibits, which are during registration, morning and afternoon break and during lunch.
Can I and/or other representatives attend the conference sessions?
Yes, we encourage your company’s participation throughout the conference and this is the reason why we include delegate places with your conference package.
Depending on your sponsorship level and the number of people you would like to attend, registration and other fees may apply.
Breakdown times of exhibition stand?
Breakdown time commences at 4.15pm, when the conference ends. All stands must be taken down and all materials removed from the venue by 6.0pm on the day of the conference.
Delegate bag leaflets – When and where do I need to send these?
Please send 200 copies of your leaflet to the address below no later than Thursday 13 June 2019, any unused leaflets will be returned to you on the day of the conference.
National Training Federation for Wales
(Your company name)
Ocean Park House
East Tyndall Street
Cardiff, CF24 5ET
Where should I deliver exhibition materials?
All material required for exhibition set-up should be sent to:
Cardiff City Stadium,
Please ensure NTfW Annual Conference is clearly visible on each package and advise firstname.lastname@example.org how many packages are being delivered to the venue and on what day.
Where can I stay while I am at the conference?
All of our conferences take place at either a convention centre that has a hotel attached, or within close proximity to a hotel. If you are interested in staying before, during or after a conference, go to Visit Wales to find accommodation in the area http://www.visitwales.com/accommodation-search
Do I need to register for the Conference as a sponsor?
No, once your sponsorship has been confirmed you will liaise directly with the Sponsorship Team.
Should additional representatives register or will we be sent an invoice?
No, please liaise with the Sponsorship Team if you would like to bring along additional members of staff. An invoice will then be sent for any additional representatives
How do I register to be a sponsor?
Please contact Karen Smith detailing the sponsorship package you are interested in. If you can’t see a package to suit you, please contact us and we will try and accommodate your needs.
Mobile: 07425 621709